Learn how to use locks to secure your office filing cabinets.
These days, many businesses have moved their data to the cloud, relying on high-security and confidential servers to keep sensitive information away from prying eyes.
However, many businesses still use filing cabinets, and they play a big role in environments where having hands-on information works better—think of doctor’s offices.
Keeping customer files, contracts, templates, insurance information, and patient information on-site in a simple grab-and-go manner brings convenience that the cloud doesn’t offer.
So, how do you keep those vital office filing cabinets secure? The answer: locks.
How to Use Locks to Keep Your Filing Cabinets Secure
Every filing cabinet that stores sensitive information should be locked. This reduces the chance of a data breach and ensures only the proper personnel can access the files.
Even though office filing cabinets come with built-in locks, these locking mechanisms probably are not as effective as they could be. These are factory locks and may not be as long-lasting as other options, which brings us to our first point.
Change the Manufacturer Locks
When you place your brand new filing cabinet in the office, one of the first things you should change is the locks. You can always contact a lock expert to help you find the right locks for your cabinets and even help you change out the locks too.
Add a Locking Bar
Consider adding a locking bar to your filing cabinets for extra security. This type of filing cabinet lock looks more like an add-on rather than an integrated part of the cabinet.
Resembling thick steel, these bars fit on the side of the filing cabinet. When you close the bar, you can lock it with a padlock for high security.
Upgrade to Electronic Filing Cabinets
Have you considered upgrading to electronic filing cabinets? The cabinets themselves are not electronic, but the locks you chose are. Use smart locks that are specially designed to fit on standard filing cabinets. You can lock, unlock, and change settings via a keypad or proximity reader that works similar to access cards.
Replace Locks Periodically
Consider replacing the locks or keys periodically as an added way to secure your office filing cabinets. When considering employee turnover in busy environments, it makes sense to practice regular lock swaps.
Bonus Tip: Location
Aside from securing your filing cabinets with locks, you should also keep these data centers in a secure area. Keeping files in a locked cabinet behind a locked door boosts security twofold.
Park Avenue Locks – A Lock Above the Rest
Don’t let choosing the right commercial or residential door lock be a tedious process. If you don’t know where to start when selecting the proper hardware for your doors, then Park Avenue Locks can guide the way.
We specialize in all high-security, heavy-duty door locks and hinges that come in various finishes. And our inventory is always full of options. Call us at 332-600-4046 or contact us for personalized assistance.
